REGULAR MEETING OF THE WEST BRANCH CITY COUNCIL HELD IN THE COUNCIL CHAMBER OF CITY HALL, 121 NORTH FOURTH STREET, MONDAY, DECEMBER 17, 2001
Mayor Todd Thompson called the meeting to order at 7:00 p.m.
Present: Mayor Todd Thompson, Council Members Gregory Clark, William Ehinger, Kim Ervans, Paul Frechette, Russell Jackson, Chad Lucas
Absent: None
Other officers present: City Manager Patrick McGinnis, Clerk/Treasurer Jane Tennant, Deputy Clerk/Treasurer Debra Heisler, Police Chief Rodger Williams, Attorney Christine Juarez, Housing Director Stacy Alley, Police Officer Kenneth Walters, Police Officer Henry Burak, Police Secretary Agnes Wymer, County Commissioner Clarice Sperry
All stood for the Pledge of Allegiance.
Jerry Wolf accepted a certificate for completing the 2001 Adult Enrichment Program.
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Members of the 2001 Miss Victorian West Branch court presented Council with a picture of the 2001 court. Mayor Thompson presented the members of the court with a check for the 2002 program.
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MOTION BY CLARK, SECOND BY FRECHETTE, TO APPROVE THE MINUTES AND SUMMARY OF THE REGULAR MEETING HELD DECEMBER 3, 2001.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY JACKSON, SECOND BY LUCAS, TO RECEIVE AND FILE THE MINUTES OF THE AIRPORT BOARD MEETING HELD SPETEMBER 19, 2001, EDC MEETING HELD OCTOBER 15, 2001, PLANNING COMMISSION MEETING HELD NOVEMBER 27, 2001, OGEMAW HILLS RECREATION DEPARTMENT MEETING HELD DECEMBER 12, 2001, THE POLICE REPORT FOR NOVEMBER, AND THE NOVEMBER TREASURERS REPORT.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY THOMPSON, SECOND BY EHINGER, TO COLLECT 2002 SUMMER TAXES FOR THE WEST BRANCH ROSE CITY AREA SCHOOLS AS REQUESTED.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY THOMPSON, SECOND BY FRECHETTE, TO DENY THE REQUEST FROM THE COOR INTERMEDIATE SCHOOL DISTRICT TO COLLECT 2002 SUMMER TAXES.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY THOMPSON, SECOND BY LUCAS, TO APPOINT SANDY RABIDUE TO THE DDA, TERM TO EXPIRE JANUARY 1, 2005, KATHIE EHINGER TO THE DDA, TERM TO EXPIRE JANUARY 1, 2003, JEAN DAVID TO THE BOARD OF REVIEW, TERM TO EXPIRE DECEMBER 30, 2004, AND WILLIAM ENGEMANN AND NICOLE ZIMMER TO THE PLANNING COMMISSION, TERM TO EXPIRE DECEMBER 31, 2004.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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Mayor Thompson noted that a representative from the City needs to be appointed to the Ogemaw Hills Recreation Department. He asked that this appointment be placed on the next agenda and asked Manager McGinnis to find out when this board meets.
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Council Member Clark reported that on January 28, 2002 from 6:30 8:30 p.m. the EDC is hosting a Leadership Development Program at Ogemaw Heights High School.
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Sgt. Mike Jenkinson, MSP Fire Marshall, recognized Officers Walters and Burak for the exceptional follow up work on the Green Ace Hardware fire.
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County Commissioner Sperry reported on several union contracts, employee grievances, jail renovations, Senate Bill 173 to eliminate straight party voting, and HB 4720-4725 annexation reform package.
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MOTION BY JACKSON, SECOND BY LUCAS, TO RECEIVE AND FILE THE NOVEMBER FINANCIAL STATEMENT.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY LUCAS, SECOND BY THOMPSON, TO APPROVE THE BILLS IN THE AMOUNT OF $57,553.54 LESS THE DEAN ARBOUR FORD BILL IN THE AMOUNT OF $738.23 BECAUSE HIS QUESTIONS WERE NOT ANSWERED AND THERE ARE MORE PROBLEMS WITH THE VEHICLE.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY THOMPSON, SECOND BY LUCAS, TO ALLOW COUNCIL MEMBER ERVANS TO ABSTAIN FROM VOTING ON THE BANK DEPOSITORY RESOLUTION.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
MOTION BY THOMPSON, SECOND BY EHINGER, TO ADOPT THE FOLLOWING RESOLUTION:
RESOLUTION #01-25
BE IT RESOLVED, that the Independent Bank be and is hereby designated as a legal depository of all money belonging to the City of West Branch, County of Ogemaw, and State of Michigan and that all moneys belonging to said City shall be deposited in said Institution from time to time in the name of said City.
Yes Clark, Ehinger, Frechette, Jackson, Lucas, Thompson
No None Abstain Ervans Motion carried
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MOTION BY THOMPSON, SECOND BY CLARK, TO ADOPT THE FOLLOWING RESOLUTION:
RESOLUTION #01-26
RESOLVED, that Independent Bank, West Branch, Michigan be and it is hereby designated as a depository of the funds of this Municipality, and that the said funds be subject to withdrawal upon checks, notes, drafts, bills of exchange, acceptances, undertakings or other orders for the payment of money when signed by: City Manager Patrick McGinnis, Clerk/Treasurer Jane Tennant, Mayor Todd Thompson, Council Member Russell Jackson, with 2 signatures required on all checks and withdrawals,
RESOLVED, that above named Bank is authorized to pay any such checks, notes, drafts, bills of exchange, acceptances, undertakings or other orders and also to receive the same for the credit of or in payment from the payee or any other holder without inquiry as to the circumstances of issue or the disposition of the proceeds thereof, even if drawn to the individual order of any signing officer or payable to said City or others for its account, or tendered in payment of its individual obligation,
RESOLVED, that any and all endorsements for or on behalf of this City upon checks, drafts, notes or instruments for deposit or collection made with the said Bank may be written or stamped endorsements of the City without any designation of the person making such endorsements,
RESOLVED, that said Bank be promptly notified in writing by the Clerk or any other officer of this City of any change in these resolutions or our Charter and that until it has actually received such notice in writing said Bank is authorized to act in pursuance of these resolutions.
FURTHER BE IT RESOLVED, that this resolution is within the power of the West Branch City Council to pass as provide in the Charter of this Municipality, and that the present officers of this Corporation and their respective titles are as follows: Patrick McGinnis, City Manager, Jane Tennant, Clerk/Treasurer, Todd Thompson, Mayor, Russell Jackson, Council Member.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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Manager McGinnis explained that Ed DeHaan, owner of the Coin Closet, has a Victorian coin display he would sell to the City for $500. Mayor Thompson suggested that if any Council Members were interested they would visit the shop to see the display.
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Council reviewed the proposed uniform request and policy. Council Member Frechette asked if this included a cleaning allowance. Manager McGinnis said no. Council Member Clark stated this was not a budgeted item and asked where the money would come from to cover this expense. Manager McGinnis stated money could be made available in General Fund. Council Member Ervans stated he feels that casual attire should be worn occasionally and accordingly. He prefers a more professional look. Mayor Thompson stated he does not mind a dress down day occasionally with the City purchasing the uniform for those occasions.
MOTION BY FRECHETTE, SECOND BY JACKSON, TO APPROVE THE UNIFORM PURCHASE AND POLICY AS PRESENTED.
Yes Frechette, Jackson, Thompson
No Clark, Ehinger, Ervans, Lucas
Motion did not carry.
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MOTION BY THOMPSON, SECOND BY LUCAS, TO CONTINUE THE RETIREE PRESCRIPTION PLAN FOR SIX MONTHS.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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Manager McGinnis presented the long-term disability proposals. Council Member Lucas stated he would like additional time to review both of the proposals.
MOTION BY LUCAS, SECOND BY THOMPSON, TO TABLE THE LONG- TERM DISABILITY PROPOSALS UNTIL THE NEXT COUNCIL MEETING.
Yes Clark, Ehinger, Ervans, Frechette, Jackson, Lucas, Thompson
No None
Motion carried
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MOTION BY THOMPSON, SECOND BY FRECHETTE, TO ADJOURN AT 7:45 P.M.